Senior Word Processor – Administrative Assistant

Job Summary

General Duties

  • Creates and maintains standard documents/templates for company-wide use.
  • Produces both complex and routine documents.
  • Originates, revises, and combines material from rough drafts, corrected copies, or previous versions of documents.
  • Reviews the work of self and others for correct grammar/spelling/punctuation, proper presentation, adherence to company standards, and where qualified, accuracy of information.
  • Resolves difficult formatting problems and determines most appropriate software program for processing.
  • Properly stores electronic files in company systems.
  • Assembles, binds and ships completed documents as needed.
  • Troubleshoots document production and reproduction equipment as needed.
  • Collaborates with the Firm Administrator in the selection/acquisition of production equipment/services.
  • Provides training on document production software and standard documents/templates.
  • Tracks employee registrations/certifications and maintains employee lists of same.
  • Supports employees in obtaining and renewing employee registrations/certifications, including the drafting of related applications.
  • Tracks company state, county, city, and other municipal licensing/registrations.
  • Manages all state and municipal license/registration annual reporting and renewals.
  • Completes, submits, tracks, and periodically updates (as needed) vendor qualification applications and renewals.
  • Maintains and updates SAM and DUNS registrations.
  • Drafts subconsultant/subcontractor contracts using standard forms.
  • Performs other duties as assigned.

Office Support

  • Performs general office support functions as may be needed.
  • Provides backup phone support for receptionist (extremely low volume).

Accounting Support

  • Assists Accounting in the creation of monthly utilization/billing/tax reports, customized invoices, and correspondence.
  • Assists in the complete vendor/credit applications.

Marketing Support

  • Assists Marketing with occasion printing and assembly of marketing packages.

Job Type: Full Time
Job Location: Colorado Remote-First

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Allowed Type(s): .pdf, .doc, .docx
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